Frequently Asked Questions
What problem does CalendarTree solve?
Prior to CalendarTree, when a team or group leader (of any kind) sent out a schedule by email, every recipient needed to retype the schedule into their personal calendars. The process was needlessly inefficient.
CalendarTree allows you to easily create a neatly formatted schedule and share a link that team members can click to add the schedule to their personal calendars. The link can be shared by email, Twitter, Facebook, or LinkedIn. Webmasters can even add a CalendarTree download button to their own sites. And of course recipients can also print the schedule and tack it to the wall.
CalendarTree formats the schedule for you, and automatically creates links for downloading to the top three digital calendars (Google, Outlook, Apple Calendar).
What happens when the schedule changes?
When the schedule owner makes a change on CalendarTree, the calendars of each connected person will update automatically. CalendarTree will prompt the owner to describe the change in an email that will go to everyone connected to the schedule.
Does that mean strangers have access to my personal calendar?
CalendarTree creates a separate calendar that works as an overlay to your existing calendar, whether you use Google, Outlook, or Apple Calendar. You can delete it or make it non-visible any time you like. The default is that its entries are visible on your regular calendar. CalendarTree has access to the calendar it created but not to your main personal calendar.
Why wouldn't I just build a Google calendar online and send people the link? Folks can even merge the published Google calendar with their own Google calendars.
Technology-wise, you can certainly do that. The downside is that it would be a lot harder. You would need to provide detailed instructions to each recipient on how to sync their particular calendar type to your Google calendar. That would intimidate the average user. And more importantly, you can’t count on everyone using Google calendar.
Can I make a schedule for any kind of group or is it just for teams?
CalendarTree is designed to work for just about any kind of organization, from teams to families to businesses. Some common uses for CalendarTree include:
- Team Schedules (soccer, football, baseball, basketball, lacrosse, etc.)
- Meeting schedules (business)
- Training schedules
- Special garbage pick-up day schedule
- Coming events schedule
- Organization schedules (church, special interest groups, political, etc.)
- Family birthday schedule
- Project schedules
- Maintenance schedules
- School assignments
- Lots more...
What happens if someone in another time zone connects to my schedule? Would the start times be entered incorrectly on their schedules?
CalendarTree knows what time zone the schedule was created in and it knows what time zone the user is in, so it adjusts accordingly.
How many different schedules can I create with one account?
You can create as many schedules as you want. And you can assign multiple administrators to manage individual schedules under your account. The pricing model tracks only the total number of calendar connections across all of your schedules.
What happens if my number of calendar connections goes over the limit of my plan?
You'll get a friendly email telling you it's time to consider the next higher plan. You can delete connections (users) from old schedules or delete out-dated schedules to make room.
What if I just use CalendarTree to create attractive schedules and email the PDF file to people? That way there are no calendar connections so I can use the free plan for unlimited recipients! BUWHAHAHA!!!
Please do. We like the attention. And if CalendarTree saves you time creating a nicely formatted schedule, we're glad we could help.
Can I sign up for the free plan just to test it and decide later if it's worth upgrading to the paid plans?
Absolutely. You can upgrade any time, or keep using the free one if it fits your needs.
How exactly does CalendarTree work? Explain the process, please.
The person in charge of creating a schedule signs up for CalendarTree and uses its simple interface to create a custom schedule of upcoming events (games, meetings, practices, whatever).
Once the schedule is completed, the owner clicks the Share button and selects email or Twitter or Facebook or LinkedIn as the sharing method.
If you choose to share by email, for example, CalendarTree sends a message to the addresses you specify with a link to the schedule. Recipients of the email can click the link to add your schedule to their personal calendars, no matter if they are using Google, Outlook, or iCal. Anyone who accepts the schedule by clicking the link becomes a “connection.” The CalendarTree pricing plan is based on the number of connections.
Optionally, CalendarTree also automatically generates a simple line of code that creates a download button for webmasters to add to their own website. Anyone who manages a website will know how to cut and paste the code into their own page. Even if the organization's schedule is already published online, users will be glad to see a download button to make the process easy.
If I'm a big organization, such as a school district, sports league, or corporation, can I have one CalendarTree account for all of my various teams and groups?
Yes. We like to keep things simple. You might need the Unlimited Plan if you have a lot of calendar connections (users). And you can assign different administrators to manage specific schedules within your master account.
I can't figure out how to use CalendarTree. Who can help?
We designed CalendarTree to be simple to use. The best way to learn what it does is to create a practice calendar and click on all of the menu choices and buttons. You can't hurt anything and you can delete the practice schedule.
You might also want to take a quick look at this FAQ to understand what CalendarTree does. That will make the process more obvious.
For more help, send an email to firstname.lastname@example.org.
Who do I contact with feedback, suggestions, and questions about CalendarTree?
Send us an email at email@example.com.
Why is the Dilbert cartoonist guy involved? Shouldn't he stick to his day job?
He probably should. Luckily there are also talented people involved in creating CalendarTree. The idea grew out of a conversation between two dads with active families and too many schedules to juggle. They decided to stop whining about the primitive state of scheduling and try to fix it. CalendarTree is the result.
Will CalendarTree work on my smartphone or tablet computer?
It should. We can't test every device and every browser version so we expect some surprises, but the intent is to work on all platforms, including PC, Mac, smartphones and tablets.
Why do you say it's the polite way to distribute a schedule?
With CalendarTree, a user can load the entire schedule into a personal calendar and always have it available by smartphone, tablet or computer. And there are no confusing instructions on merging/ syncing calendars. We say it’s polite to use CalendarTree because it saves people time, and that seems right.
How do I know if CalendarTree put all the entries into my personal calendar correctly? Is there a quicker way than looking at each date?
Use your personal calendar's internal search function to identify a key word such as "soccer" that is unique to the schedule you uploaded. The search results should be a list of all the entries in your calendar with your key word.
How would I delete all of the schedule entries on my personal calendar if I change my mind?
CalendarTree creates a new calendar that automatically overlays with your existing Google, Outlook, or Apple Calendar. You can delete the entire new calendar that CalendarTree created at any time from within your calendar software.